Procedure For Reporting Code of Conduct Incidents

If you believe someone has violated the Code of Conduct, we encourage you to report it. If you are unsure whether the incident is a violation, or whether the space where it happened is covered by this Code of Conduct, we encourage you to still report it. We are fine with receiving reports where we decide to take no action for the sake of creating a safer space.

• Email coc@librecast.net

Report Data

In your report please include:

• Your contact info (so we can get in touch with you if we need to follow up)
• Date and time of the incident
• Location of incident
• Whether the incident is ongoing
• Description of the incident
• Identifying information of the reported person: name etc.
• Additional circumstances surrounding the incident
• Other people involved in or witnesses to the incident and their contact information.

Confidentiality

All reports will be kept confidential. When the moderator(s) discuss incidents with people who are reported, they will anonymise details as much as possible to protect reporter privacy.

However, some incidents happen in one-on-one interactions, and even if the details are anonymised, the reported person may be able to guess who made the report. If you have concerns about retaliation or your personal safety, please note those in your report. We still encourage you to report, so that we can support you while keeping our community safe. In some cases, we can compile several anonymised reports into a pattern of behavior, and take action on that pattern.

In some cases we may determine that a public statement will need to be made. If that’s the case, the identities of all victims and reporters will remain confidential unless those individuals instruct us otherwise.

Report Handling Procedure

When you make a COC violation report , Moderators will gather information about the incident according to Report handling Procedure.

If the incident is ongoing and needs to be immediately addressed, the moderator may take appropriate action to ensure the safety of everyone involved. Otherwise we will investigate and discuss with other moderators within 24 Hours to determine the severity of the incident and appropriate action.

Following Up With Reporters

Within one week of an incident report, we will follow up with the person who made the report and provided their contact information. The follow up may include:

• An acknowledgment that the responder discussed the situation
• Whether or not the report was determined to be a violation of the Code of Conduct
• What actions (if any) were taken to correcting the reporter behavior

In some cases, the moderator may need to ask additional questions about the incident in order to identify the reported person.

Conflicts of Interest

If a moderator has a conflict of interest for a report, they will recuse themselves from the discussion and handling of the incident. The incident documentation will not be available to them, and they will excuse themselves from any conversations involving handling the incident.

Should all of the moderators need to recuse themselves, we will ask for mediation from a third party.

This procedure has been adapted from the Ada Initiative’s guide titled “Conference anti-harassment/Responding to Reports”, the Django Project reporting guidelines (CC BY 3.0) d and Otter Tech work on the Pycon USA 2018 Code of Conduct.